{http://www.lib.washington.edu/assessment/
Because this paper compares survey data from those in different subject areas, it
includes results from faculty and graduate student surveys, but not the
undergraduate ones. The connection between undergraduates and specific fields of
study are not as well delineated.
User Surveys
Library user surveys have become widespread in academic libraries during
the past twenty years and have often been used as a tool to assess service
quality, library performance, library use patterns, and user satisfaction.
The Association of Research Libraries issued four "Systems and Procedures
Exchange Center" (SPEC) kits on user surveys and studies between 1981 and
1994 (Association of Research Libraries, 1981, 1984, 1988,
1994). A substantial body of literature has developed on surveys and
service quality, led by recent studies and reviews from such library
educators and practitioners as Van House, Weil and McClure (1990), Hernon and Altman (1996, 1998), Nitecki and Franklin (1999), Hernon
and Whitman (2001), and the extensive work done on
ServQUAL/LibQUAL by Cook, Heath and Thompson (2000, 2001). Rapid changes in library services and operations,
demands for internal institutional accountability, and assessment
expectations by external accrediting agencies have contributed to further
development and application of user surveys within academic libraries
during the past decade.
User surveys can be designed and administered in a number of ways. Surveys can
range from broad and comprehensive to those narrowly focused on specific services
or activities. When properly designed and administered, user surveys can provide
both quantitative and qualitative data directly from the target population. If the
sample or survey response is large enough and representative of the surveyed
population, data and results can be used to generalize for the population as a
whole. This ability to provide statistically valid results from a smaller group
makes the user survey a very powerful tool. Surveying the user community on a
regular cycle can also provide valuable longitudinal data and the ability to
measure change over time.
The user survey also has limitations. User perceptions are recorded, not actual
performance. Surveying is often time consuming and expensive. Changes in survey
design and group composition may reduce the reliability of longitudinal
comparisons. It is difficult to frame questions regarding complex issue and nuances
may be lost in a mass survey.
Survey results can and should be used with other measures/user input such as
counts, observation, and focus groups to provide a more comprehensive view of
library performance and user behavior. The user survey is most useful when its
results are combined with other data. It can corroborate apparent trends, support
proposed initiatives, or reveal hidden problems. The survey is a valuable tool, but
only one in a whole array of data collection possibilities.
University of Washington Libraries
The University of Washington is the largest university in the Pacific
Northwest and offers comprehensive doctoral and professional programs. The
primary user community in 2001 consisted of approximately 25,000
undergraduates, 10,000 graduate and professional students, and about 4,000
teaching and research faculty. Programs are especially distinguished in
health sciences, biosciences, natural resources, computer science, and
international studies. The University ranks first among public
universities (and second overall) in the amount of U.S. federal research
dollars received with more than $500 million in fiscal year 2001.
The University of Washington Libraries supports the work of the academic community
through a decentralized library system and online provision of remote resources and
services. The collection totals six million volumes and there are substantial
electronic resources available through the campus computing network. The "main"
library houses the primary humanities and social sciences collections as well as a
separate science library that supports programs in the earth and life sciences as
well as general science. There are separate Health Sciences, Business, East Asia,
and Undergraduate libraries, as well as several branch libraries for the fine arts
and a number of science branch libraries. The latter includes libraries for
Chemistry, Engineering, Fisheries-Oceanography, Forest Resources, Mathematics, and
Physics-Astronomy.
Survey Methodology and Design
The catalyst for the development of a broad-based survey of faculty and students
came from the UW Libraries first strategic plan in 1991 which called for a
user-centered approach to services. The decision was made early in the design
process to survey all user groups at the same time, distribute the survey through
the mail in order to reach potential non-users, and provide similar survey content
for each group to enable comparisons.
The survey population included all faculty and a random sample of graduate
students. While distributing the survey to all faculty would increase costs, it
would also facilitate survey promotion and publicity, obtain sufficient number of
responses to do analysis by academic subject areas, and foster positive political
outcomes.
Survey questions were similar for faculty and graduate students. Each survey
contains a series of 12-18 questions, many with five-point Likert scales
(three-point scales were used in 1992). Approximately 25% of the questions change
between surveys due to new areas of interest or the responses in the previous
survey not providing useful information. However, there were a core group of
questions in each survey that dealt with: information sources needed for research,
teaching and learning; reasons and frequency of library use; use of electronic
resources; instructional needs and effectiveness; library unit use; satisfaction;
services availability or satisfaction.
Additional information on UW Libraries survey methodology, administration,
and design can be found in Hiller (2001) and Hiller and
Self (2001).
Survey Results
Survey results during this period generally showed:
- High satisfaction levels
- Shift towards remote use and increased importance of electronic resources
- Continuing importance of the Libraries as place for students
- Increased complexity of finding and using information for teaching, learning and
research
Survey results also documented significant variations between groups and academic
areas. Differences in academic areas are most pronounced in priorities, use
patterns, importance of information resource formats and the impact of new
technology on library use. Differences between areas were not evident in overall
satisfaction and libraries' importance. This paper will focus primarily on results
from the 1998 and 2001 surveys, with some data from 1995 where comparable. Where a
significant difference is noted between groups or surveys, statistical analyses
using t-tests or ANOVA have been employed.
Survey return rates are shown in Table 1. The number of completed surveys returned
by faculty is sufficiently large to perform statistical analysis of results at the
school/college level and in some cases by academic department. While graduate
students had a slightly higher response rate, the sample size precluded valid
analysis at the department or school level. The survey size for graduate students
was increased in 2001 in order to obtain a larger number of responses.
| Table 1. Surveys distributed and returned 1998 and
2001 |
| Survey |
Faculty |
Graduate Students |
| Year |
Sent |
Returned |
Rate |
Sent |
Returned |
Rate |
| 2001 |
3720 |
1345 |
36.2% |
1394 |
563 |
40.4% |
| 1998 |
3750 |
1503 |
40.1% |
1000 |
457 |
45.7% |
Respondents provided information on their primary academic department and these
were then grouped into three broad subject areas for analytical purposes
(Appendices I and II). As Table 2 shows
faculty and graduate student respondents by broad academic areas closely resembled
the population as a whole. The minimum number of respondents in each of these broad
areas for the 1998 and 2001 surveys was 305 for faculty and 128 for graduate
students. While there was some variation within groups, these were generally much
lower than between groups.
| Table 2. Faculty and graduate student population
(P) and respondents (R) by academic area, 1998 and 2001. |
| Academic Area |
Faculty 1998 R |
Faculty 2001 P |
Faculty 2001 R |
Grad 1998 R |
Grad 2001 P |
Grad 2001 R |
| Health Sciences |
44.6% |
48.6% |
47.7% |
28.0% |
30.8% |
27.9% |
| Humanities-Social Science |
24.4% |
21.0% |
22.7% |
43.8% |
38.8% |
41.0% |
| Science-Engineering |
27.1% |
26.2% |
26.3% |
28.2% |
30.4% |
30.9% |
| Other* |
3.9% |
3.7% |
3.3% |
|
|
0.2% |
| *Other includes Law, Branch Campus, and where
academic area could not be identified. |
Satisfaction and Importance
Overall satisfaction with the UW Libraries and the importance of the Libraries to
scholarly work did not show significant variation between groups. The only area of
significant difference occurred in collections satisfaction between those in the
health sciences and those in the humanities and social sciences. Satisfaction and
importance rankings remained high through the surveys. Mean overall satisfaction
scores (five-point scale) ranged from 4.28 in humanities and social sciences to
4.35 for health sciences faculty; and for graduate students varied between 4.24 in
humanities and social sciences to 4.29 for health sciences. The importance of UW
Libraries for faculty work varied (on a five-point scale) for from 4.75 in health
sciences to 4.84 in humanities and social sciences, while for graduate students it
ranged from 4.75 in science and engineering to 4.82 in humanities and social
sciences.
Use Patterns
Use patterns do show significant differences between academic areas. There has
been a clear and measurable shift towards remote use of library resources and
services since surveys began in 1992. By 1995 among faculty who used the library
at least weekly, more were doing so remotely than visiting the library.
In 2001, slightly more than 40% of the faculty reported visiting the library at
least weekly compared to 47% in 1998. The decline in weekly visits among graduate
students was more dramatic: from nearly 78% in 1998 to less than 60% in 2001. The
decrease in physical visits was most pronounced among faculty and graduate students
in the health sciences, science, and engineering. It is interesting to note that
undergraduate use remained relatively constant in 2001 compared to 1998 with about
67% visiting the Libraries at least weekly. The primary use of library facilities
by undergraduates tends to be as a work place rather than to find books or
journals.
Table 3 shows the dramatic change in in-library use categories between 1998 and
2001 among faculty and graduate students. These responses are validated by other
data such as circulation statistics, in-library material use, number of photocopies
made, and decline in reference activity.
While we can see significant differences in physical visits to the library by
subject area, there is no difference by academic area in remote use from a campus
office by academic area. There continues to be a difference in the frequency of
use from home by faculty and graduate students. That gap is narrowing as a larger
percentage of scientists and engineers connect from home.
Table 3. Type of Library Use by Group and Academic
Area.
% of respondents who marked at least weekly |
| |
Visit in person |
Use office computer |
Use home computer |
| FACULTY |
1998 |
2001 |
1998 |
2001 |
1998 |
2001 |
| Health Sciences |
37.9 |
28.1 |
76.2 |
75.7 |
40.5 |
43.4 |
| Humanities-Soc Science |
60.7 |
56.4 |
70.2 |
76.7 |
47.1 |
51.5 |
| Science-Engineering |
49.3 |
41.8 |
64.7 |
75.4 |
23.6 |
33.9 |
| All Faculty |
47.3 |
40.6 |
71.0 |
76.1 |
37.4 |
43.0 |
| GRAD |
|
|
|
|
|
|
| Health Sciences |
79.7 |
59.6 |
39.8 |
50.6 |
49.2 |
59.6 |
| Humanities-Soc Science |
82.5 |
72.1 |
47.5 |
56.1 |
52.0 |
62.6 |
| Science-Engineering |
68.2 |
45.1 |
57.4 |
69.4 |
32.6 |
42.5 |
| All Grad Students |
77.7 |
59.6 |
48.1 |
58.5 |
45.7 |
55.2 |
The reasons graduate students gave for visiting libraries in 1998 and 2001 provide
useful information related to the decline in physical use (Table 4). Science and
engineering students visited most often to find journals and were least likely to
use the library as a place to do work. As more information became available through
the desktop there was less need to visit the library. Most graduate students in
science and engineering have workspace within their departments or labs. That's
not the case for graduate and professional students in the health sciences who
often lack private workspace and use the large computer lab in the Health Sciences
Library to do their work.
Table 4. Type of Use When Visiting the Library
% of graduate students who visit the Libraries at least weekly to: |
| |
Look for a journal |
Photocopy |
Look for book |
Place to do work |
| GRAD |
1998 |
2001 |
1998 |
2001 |
1998 |
2001 |
1998 |
2001 |
| Health Sciences |
57.8 |
42.0 |
57.1 |
40.1 |
16.4 |
20.4 |
55.4 |
46.5 |
| Hum-Social Sciences |
55.5 |
47.6 |
42.5 |
29.9 |
65.0 |
48.1 |
59.5 |
36.4 |
| Science-Engineering |
64.4 |
32.2 |
35.7 |
13.2 |
39.5 |
24.7 |
30.2 |
11.5 |
| All Grad Students |
58.7 |
41.3 |
44.6 |
27.7 |
44.2 |
33.0 |
50.3 |
31.7 |
The reasons for remote use show a somewhat similar pattern with faculty in the
health sciences most frequently looking for full text while those in the humanities
and social sciences were more likely to search the catalog. Science and
engineering faculty were equally likely to search the catalog, a bibliographic
database or look for full text.
Table 5. Type of Use When Using the Library
Remotely in 2001
% of faculty who connect to the Libraries remotely at least weekly to: |
| |
Search lib catalog |
Search Bib Database |
Look for full text |
Renew/place holds |
| |
Faculty |
Grad |
Faculty |
Grad |
Faculty |
Grad |
Faculty |
Grad |
| Health Sciences |
32.4 |
43.3 |
44.3 |
36.9 |
61.5 |
60.5 |
2.3 |
7.6 |
| Humanities-Social Sci. |
75.4 |
63.6 |
57.4 |
44.6 |
35.4 |
46.8 |
14.8 |
21.6 |
| Science-Engineering |
55.1 |
70.0 |
55.1 |
46.0 |
54.0 |
62.1 |
5.1 |
11.5 |
| ALL |
49.2 |
59.7 |
49.9 |
43.0 |
53.5 |
55.4 |
6.4 |
14.5 |
When asked if online library resources and information technology had changed the
way they work, scientists and engineers were less likely to visit the library and
more likely to find journal citations, keep current, and be a more productive
researcher than those in the humanities and social sciences. There were no
significant differences in use of interlibrary loan, getting information from
non-library sources, consulting librarians, using library services in teaching, or
being a more effective instructor.
Table 6. Impact of online information resources
and information technology on work.
Mean score ranging from 1 (less likely) to 5 (more likely) with 3 equivalent to no
change |
| |
Health Sciences |
Humanities-Soc Sci |
Science-Engng |
| |
Faculty |
Grad |
Faculty |
Grad |
Faculty |
Grad |
| Visit library in person |
1.93 |
2.68 |
2.68 |
2.91 |
2.20 |
2.55 |
| Find books |
3.06 |
3.48 |
3.71 |
3.84 |
3.56 |
3.98 |
| Find journal citations |
3.63 |
4.01 |
3.72 |
3.94 |
3.96 |
4.10 |
| Use interlibrary loan/article delivery |
3.02 |
3.12 |
3.35 |
3.61 |
3.22 |
3.60 |
| Get information from non-library sources |
3.18 |
3.16 |
3.25 |
3.26 |
3.34 |
3.36 |
| Keep current |
3.97 |
4.06 |
3.70 |
3.76 |
4.03 |
4.00 |
| Be a more productive researcher |
4.19 |
4.36 |
3.93 |
4.23 |
4.21 |
4.39 |
| Be a more effective instructor |
3.94 |
|
3.74 |
|
3.86 |
|
Resource Type Importance
Similarly, when we look at the importance of resource types by academic area (Table
7) we see a similar shift towards the importance of electronic journals --
especially among faculty and graduate students in the health sciences and sciences.
While print journals are important to all groups, significant differences exist
between those in the humanities and social sciences and those in other areas for
books and electronic journals.
Table 7. Importance of selected resource types by
academic area 1998 and 2001.
% marking 5 on a scale of 1 (not important) to 5 (very important). |
| Academic group and area |
Books |
Print journals>1980 |
Electronic journals |
| |
1998 |
2001 |
1998 |
2001 |
1998 |
2001 |
| Faculty Health Sciences |
31.8 |
25.0 |
84.4 |
75.6 |
41.3 |
64.6 |
| Faculty Humanities-Social Sciences |
84.0 |
78.9 |
82.7 |
74.6 |
26.7 |
35.6 |
| Faculty Science-Engineering |
58.3 |
49.3 |
86.8 |
75.9 |
35.0 |
58.6 |
| ALL FACULTY |
53.7 |
44.9 |
84.8 |
75.2 |
35.9 |
56.6 |
| Grad Health Sciences |
31.3 |
30.8 |
88.3 |
73.1 |
52.3 |
70.5 |
| Grad Humanities-Social Sciences |
68.0 |
60.4 |
73.5 |
67.0 |
27.5 |
45.2 |
| Grad Science-Engineering |
48.1 |
36.4 |
88.4 |
68.8 |
47.3 |
65.9 |
| ALL GRAD STUDENTS |
52.5 |
44.6 |
81.7 |
69.3 |
40.0 |
58.8 |
Results also showed a positive correlation between importance of resource
types and satisfaction with the library's provision of those formats.
When asked to choose from a list of steps the Libraries could take to deal
with insufficient funding for journal price increases, only one option
(canceling print journals and subscribing to electronic only) received
majority agreement. However, while science, engineering, and health
sciences faculty favored that step, faculty in the humanities and social
sciences opposed it.
Table 8. Steps Libraries can take to
make up for inadequate journals funding.
% marking disagree (1 or 2) or agree (4 or 5) on a scale of 1 (strongly
disagree) to 5 (strongly agree) |
| FACULTY |
Health Sciences |
Humanities-Soc Sci |
Science-Engng |
| |
Agree |
Disagree |
Agree |
Disagree |
Agree |
Disagree |
| Cancel lesser used titles |
52.0 |
29.3 |
35.7 |
38.2 |
45.6 |
25.8 |
| Cancel high cost titles with large price hikes |
34.5 |
33.3 |
46.1 |
28.0 |
45.6 |
25.1 |
| Cancel high cost titles, get articles on demand |
43.1 |
32.5 |
51.9 |
25.4 |
45.6 |
29.2 |
| Cancel print get electronic only |
63.2 |
24.0 |
32.1 |
47.7 |
59.7 |
25.8 |
| Buy fewer books |
33.6 |
33.6 |
6.4 |
82.2 |
14.8 |
62.7 |
| License fewer databases |
29.9 |
40.6 |
20.8 |
53.5 |
22.3 |
52.2 |
When asked to choose from a list of actions that they could take to reduce
the cost of scholarly communication, the only area of uniform agreement
lay in publishing in scholarly society publications. However, science and
engineering faculty indicated greater agreement with publishing in
lower-cost journals and refusing to serve on the editorial boards of
high-cost journals than did faculty in other areas.
Table 9. Steps faculty can take to reduce
the cost of scholarly communication
% marking agree (4 or 5 ) or disagree (1 or 2) on a scale of 1 (strongly
disagree) to 5 (strongly agree) |
| FACULTY |
Health Sciences |
Humanities-Soc Sci |
Science-Engng |
| |
Agree |
Disagree |
Agree |
Disagree |
Agree |
Disagree |
| Publish in lower-cost journals |
22.7 |
46.3 |
41.4 |
38.6 |
51.6 |
25.9 |
| Retain copyright |
30.6 |
29.1 |
58.0 |
13.9 |
44.4 |
17.8 |
| Publish in alternative peer-reviewed e-journal |
22.9 |
45.8 |
27.0 |
45.2 |
29.3 |
42.0 |
| Publish in scholarly society publication |
61.5 |
11.3 |
72.6 |
7.6 |
79.0 |
6.7 |
| Don't serve on editorial boards of high cost
titles |
25.9 | 39.0 |
38.3 |
35.3 |
44.2 |
26.8 |
User Priorities
Each survey contains a list of 14 library activities/services and
respondents are asked to select up to five as their top priorities for the
next two years. Delivering full-text to the desktop was the overwhelming
priority of faculty and grad students in 2001. Indeed, the priorities
were identical for both groups. While maintaining the quality of the
print collection remained high, it dropped among faculty from nearly 70%
in 1998 to 57% in 2001.
Table 10. Top priorities by academic area
1998 and 2001.
% identifying as top priority |
| Academic group and area |
Deliver full-text to desktop |
Maintain print collection quality |
Preserve library materials |
E-access to older journals |
| |
1998 |
2001 |
1998 |
2001 |
1998 |
2001 |
2001 |
| Faculty Health Sciences |
71.5 |
86.2 |
63.3 |
45.7 |
33.7 |
32.1 |
64.8 |
| Faculty Humanities-Social Sci. |
43.5 |
48.2 |
76.1 |
78.9 |
49.5 |
50.2 |
38.6 |
| Faculty Science-Engineering |
59.1 |
72.5 |
72.1 |
60.3 |
44.1 |
42.5 |
69.4 |
| ALL FACULTY
| 60.4 |
73.4 |
69.6 |
57.4 |
40.0 |
39.4 |
59.6 |
| Grad Health Sciences |
68.0 |
85.3 |
43.0 |
42.9 |
25.0 |
23.1 |
58.3 |
| Grad Humanities-Social Sci. |
47.5 |
59.6 |
53.5 |
59.6 |
37.0 |
41.3 |
55.2 |
| Grad Science-Engineering |
57.4 |
78.6 |
58.9 |
54.3 |
41.9 |
36.4 |
73.4 |
| ALL GRAD STUDENTS |
56.0 |
72.7 |
52.1 |
53.2 |
35.0 |
34.6 |
61.8 |
However, once again there is significant variation by subject area. Maintaining
the quality of the print collection is the overwhelming priority of faculty in
humanities and social science disciplines and was little changed from 1998 results.
However, in science, engineering and health sciences full text was the overwhelming
choice while maintaining the quality of the print collection decreased as a
priority. This was especially true in the health sciences where the gap widened
significantly for both questions. We find a similar response among graduate
students in sciences and health sciences, although the percentage identifying
maintaining quality of print collections was unchanged from 1998. However,
students in the humanities and social sciences gave equal priority to desktop
delivery, maintaining quality of the print collections, and providing electronic
access to older journals equal in priority. A new category was added in 2001 on
providing electronic access to older journals (it replaced a question dealing with
delivery of bibliographic databases through the web) - this was a high priority for
those in sciences and health sciences.
Differences between faculty in science and engineering and those in
humanities and social sciences are significant in all areas except
preservation.
Conclusion
Results from the large-scale library surveys at the University of
Washington revealed significant differences by academic area among the
user community. Faculty and graduate students in the sciences-engineering
and health sciences were more likely to use the library remotely rather
than visit, view desktop delivery as the highest priority for library
support, and value journals (print and electronic) far higher than other
resources such as books, archival resources etc. Equally useful, survey
results also showed a number of areas where there were similarities.
These included satisfaction, overall importance of libraries, frequency of
remote use from a campus office, and value of print journals. These
survey results along with other input and performance measures have been
used to change and improve library programs and services. They have
served not only as a measurement of perceptions of library performance by
faculty and students but have also revealed changing use patterns and
priorities.
| Appendix 1. Composition of broad subject
groups |
| Health Sciences |
Humanities-Social Sciences |
Science-Engineering |
| Faculty |
Grad |
Faculty |
Grad |
Faculty |
Grad |
| 1998 |
2001 |
1998 |
2001 |
1998 |
2001 |
1998 |
2001 |
1998 |
2001 |
1998 |
2001 |
| 672 |
641 |
128 |
157 |
367 |
305 |
200 |
231 |
408 |
354 |
129 |
174 |
- Dentistry
- Medicine
- Nursing
- Pharmacy
- Public Health
- Social Work
|
- Arts and Sciences
- Fine Arts
- Humanities
- Social Sciences
- Architecture
- Business
- Education
- Library/Information
- Public Affairs
|
- Arts and Sciences
- Sciences
- Engineering
- Forest Resources
- Ocean and Fishery Sciences
- Bioengineering
|
| Appendix 2. Science-Engineering faculty and
graduate students by academic area |
| Faculty and grad respondents |
Faculty 1998 |
Faculty 2001 |
Grad 1998 |
Grad 2001 |
| Arts & Sciences: Sciences |
241 (59%) |
198 (56%) |
56 (43%) |
81 (47%) |
| Engineering |
77 (19%) |
76 (21%) |
46 (36%) |
49 (28%) |
| Forest Resources |
28 (7%) |
28 (8%) |
7 (5%) |
17 (10%) |
| Ocean-Fishery Sciences |
53 (13%) |
42 (12%) |
15 (12%) |
19 (11%) |
| Bioengineering |
9 (2%) |
10 (3%) |
5 (4%) |
6 (3%) |
| TOTAL |
408 |
354 |
129 |
172 |
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